July 20

Police Act 1861 and Model Police Act , 2006; an analysis

Under the Indian Constitution, the Police are a state concern.[1]However, there are similarities between the states, due to three main reasons.  First, all state polices are structured and regulated by the Police Act of 1861 or they have state statutes that are modeled after the 1861 Act. Second, the India Police Service is trained, recruited and managed by the central government[2]. The service also deploys the senior offices to the states. Third, the central government maintains a coordinating role, while the state government is in charge of supervising its police force[3].
At the district level (every state is divided into districts), there is a level of dual control. On the one hand, there is a high-ranking police officer in charge of the district (District Superintendent of Police). On the other hand, that District Superintendent is subject to the general direction and control of the District Magistrate, who belongs to the executive.[4]This was done so as to assure executive rule over the police, which was considered essential for maintaining British rule. However, the system was not always efficient so it was supplemented, gradually, in many cities, with another system, by which the commissioner of police supervises that area. Matters relating to the police at the central level are under the responsibility of the Ministry of Home Affairs.
The relationship between the state and the central government is complex and multifaceted, regulated by the Constitution and framework statutes. However, for our purposes, it is important to establish which entity has control over police conduct itself. The police itself are under the auspices of the Ministry of Home Affairs. And yet, the mechanism which checks police conduct is not to be found there. The police does investigate official misconduct and corruption, but only when it comes to the misconduct of other government officials and not to police misconduct itself[5]In terms of internal disciplinary investigations, the police are responsible for disciplining their own.
The duties of the police are specified in the Police Act of 1861, a remnant of colonial rule that was designed to be highly militaristic and authoritarian[6]. Section 20 specifies that the police do not have unfettered discretion to commit any act, but only those acts that have been sanctioned by law (the ultra-vires principle). Section 23 specifies the general duties of the police officer[7]. Save for a brief section on neglect of duty, however, the Act does not discuss instances of civilian and political control over police when the latter has exceeded or abused its power[8]
As mentioned above, the police are governed by the state, so most of the regulations will be found in state laws rather than central government laws. For example, the Delhi Police Act of 1978 specifies, in section 19, the powers held by the commissioner of police. The Commissioner may make regulations regarding, among others, the place of residence of members of the police force and regulations for the purpose of “rendering the police efficient and preventing abuse or neglect of their duties”[9]. The Act further provides for punishments in cases of misconduct[10].
While the various police acts clearly articulate the powers the police forces enjoy, they are less clear, indeed silent, on the processes that can be taken against police misconduct by the aggrieved citizenry. True, the police acts prescribe actions that can be taken against police officers in cases of dereliction of duty, but such action is usually brought by the officer’s superior, who also later assigns the punishment, if any. The various police acts do not set up any mechanism for effective political and civic control of the police force. There is no establishment of an institution whose sole purpose and authority is to receive complaints from the public, investigate the complaints, and bring the proper action after the investigation has ended. While the police have internal mechanisms to deal with disciplinary infractions and the like, there is no clearly established external mechanism that makes them accountable to the public which they are in charge of protecting.
The need for reform: The need for police reforms in India is long recognized. There has been more than three decades of discussion by government created committees and commissions. Way back in 1979 the National Police Commission (NPC) was set upto report on policing and give recommendations for reform. The Commission produced eight reports, dozens of topic specific recommendations and also a Model Police Act. No recommendation was adopted by any government. This persuaded two former Director General’s of Police (DGPs) in 1996 to file a Public Interest Litigation (PIL) in the Supreme Court asking the Court to direct governments to implement the NPC recommendations. In the course of the 10 year long battle in Court, the Court set up the Ribeiro Committee in 1998 followed by the Padmanabhaiah Committee in 2000 and eventually the Police Act Drafting Committee (PADC or Soli Sorabjee Committee) that drafted a new model police bill to replace the colonial 1861 Police Act in 2006. Meanwhile very little was ever done on the ground to improve policing or implement the recommendations put forth by any of these committees or commissions.
A decade later in 2006 the Court delivered its verdict. In what is popularly referred to as the Prakash Singh case[11]the Supreme Court ordered that reform must take place. States and union territories were directed to comply with seven binding directives that would kick start reform.
THE SEVEN DIRECTIVES IN A NUTSHELL
Directive One
Constitute a State Security Commission (SSC) to:
(i) Ensure that the state government does not exercise unwarranted influence or pressure on the police
(ii) Lay down broad policy guideline and
(iii) Evaluate the performance of the state police
Directive Two
Ensure that the DGP is appointed through merit based transparent process and secure a minimum tenure of two years
Directive Three
Ensure that other police officers on operational duties (including Superintendents of Police in-charge of a district and Station House Officers in-charge of a police station) are also provided a minimum tenure of two years
Directive Four
Separate the investigation and law and order functions of the police
Directive Five
Set up a Police Establishment Board (PEB) to decide transfers, postings, promotions and other service related matters of police officers of and below the rank of Deputy Superintendent of Police and make recommendations on postings and transfers above the rank of Deputy Superintendent of Police
Directive Six
Set up a Police Complaints Authority (PCA) at state level to inquire into public complaints against police officers of and above the rank of Deputy Superintendent of Police in cases of serious misconduct, including custodial death, grievous hurt, or rape in police custody and at district levels to inquire into public complaints against the police personnel below the rank of Deputy Superintendent of Police in cases of serious misconduct
Directive Seven
Set up a National Security Commission (NSC) at the union level to prepare a panel for selection and placement of Chiefs of the Central Police Organisations (CPO) with a minimum tenure of two years
These directives pulled together the various strands of improvement generated since 1979. The Court required immediate implementation of its orders either through executive orders or new police legislation. Initially, the Court itself monitored compliance of all states and union territories. However, in 2008 it set up a three member Monitoring Committee with a two year mandate to examine compliance state by state and report back to it periodically.
Compliance Statistics of the Directive issued by Supreme Court : So far, only 14 states have either enacted the new Police Act or amended their existing laws to incorporate suggestions of the SC.
Comparison of the Police Act 1861 and Model Police Act, 1861 :
1)      On the basis of scope of the Acts:  The Police Act 1861 is not the sole or only law in relation to police functions .The maintenance of public order and the criminal justice system are based on the Indian Penal Code (IPC), Criminal Procedure Code (CrPC), Indian Evidence Act as well as a large number of special legislations including special laws including Prevention of Terrorism Act (POTA, now repealed ) or Unlawful Activities Prevention Act (in which many of the provisions of repealed POTA have been incorporated ) or Control of Organized Crimes Act (COCA) as in Maharashtra or Scheduled Castes and Scheduled Tribes (Prevention of Atrocities ) Act, apart from the provisions of the Indian Constitution itself .In addition to the laws, there are Police Regulations (e.g. PRB in West Bengal) and Police Manuals (e.g. Tamil Nadu) in every state laying down clear guidelines and instructions in regard to the exercise of police powers and duties.
         
The Model Police Act seeks to cover the entire field of police administration. It is self sufficient in nature and does not draw any support from the other substantive law for the purpose of administration. It is an act in a right direction which can be a good alternative to the archaic old act
2)      The preamble of the Act:   The preamble of the Police Act of 1861 states that enacted to reorganize the Police and to make it a more efficient instrument for the prevention and detection of crime[12]. The preamble of the act makes it clear that the role of the police is just as an instrument for prevention and detection of crimes. The police plays no role in preserving the rights of the people and responding to the democratic aspiration of the people. The role of the police is just confined to the law enforcement function.
The preamble of the Model Act is wider in its ambit and its states:
WHEREAS respect for and promotion of the human rights of the people, and protection of their civil, political, social, economic and cultural rights, is the primary concern of the Rule of Law[13];
AND WHEREAS, it is the constitutional obligation of the State to provide impartial and efficient Police Service safeguarding the interests of vulnerable sections of society including the minorities, and responding to the democratic aspirations of citizens;
AND WHEREAS such functioning of the police personnel needs to be professionally organised, service oriented, free from extraneous influences and accountable to law;
AND WHEREAS it is expedient to redefine the role of the police, its duties and responsibilities, by taking into account the emerging challenges of policing and security of State, the imperatives of good governance, and respect for human rights;
AND WHEREAS it is essential to appropriately empower the police to enable it to function as an efficient, effective, people-friendly and responsive agency;
NOW, THEREFORE, since it is necessary for this purpose to enact a new law relating to the establishment and management of the Police Service, it is hereby enacted as follows:
         
3)      Control and Supervision of Police :
Under the Police Act 1861, the superintendence of the police vests in the State Government and it is exercised by the State Government to which the Police Officer is Subordinate[14]. The admistration of the Police according to the act vests in the Inspector-General of Police and in such Deputy Inspectors-General and Assistant Inspector-General , as the State Government considers fit.[15]
Whereas in the Model Police Act, Superintendence of the police vests in the relevant state government[16]. The state government is responsible for ensuring an efficient, effective, responsive and accountable police service[17]. Superintendence is limited to promoting “professional efficiency of the police” and ensuring that “[police] performance is at all times in accordance with law. Administration of the police vests in the Director General of Police[18]. The government cannot interfere with the Director General’s powers except in accordance with prescribed rules or in exceptional circumstances (where reasons should be recorded). The powers of administration will include[19]:
§  supervising the functioning of the police at all levels;
§  appointment to subordinate ranks (all officers below the rank of Deputy
§   Superintendent of Police);
§  deployment;
§  transfers and disciplinary action up to and inclusive of the rank of  Inspector of Police; and
§   advising the government on the placement of officers of and above therank of Assistant/Deputy Superintendent of Police.
4.            Provision for   State Police Board
The Police Act 1861 does not provide for the formation of a State Police Board whereas the Model Police Act, 2006 states a state Police Board[20]would be constituted
The State Police Board according to the act shall comprise of[21]:
a)     the Leader of the Opposition in the state assembly;
b)     a retired High Court judge nominated by the Chief Justice of the High Court;
c)     the Chief Secretary;
d)     the Home Secretary;
e)     the Director General of Police as the member secretary; and
f)      five non-political persons of proven integrity and competence from the fields of academia, law, public administration, media or nongovernment
 The State Police Board would perform the following functions according to the act[22]:
a)      frame broad policy guidelines for promoting efficient, effective, responsiveand accountable policing;
b)      select and prepare a panel (on the basis of seniority and merit see below)of three senior most police officers for promotion to the post of Director General of Police;
c)      identify performance indicators for police evaluation; and
d)      Conduct organizational performance evaluation.
5.      Provisions regarding  Director General of Police:
The Police Act, 1861 does not contain any provision regarding the appointment of Director General of Police but under the Model Police Act, the police is under administration of Director General of Police so provision has been incorporated for appointment of Director General of Police who shall be appointed by State Government from amongst three senior-most officers of the state Police Service, empanelled for the rank[23].
6.      Security of Tenure:
The Police Act, 1861 does not contain any provision regarding the security of tenure. It provides that the Inspector General, Deputy Inspector-General, Assistant Inspector-General and District Superintendents of Police may at any time dismiss , suspend or reduce any police officer of subordinate ranks whom they think remiss or negligent in the discharge of duty , or unfit for the same[24].
On the other hand the Model Police Act, 2006 provides that all officers must be provided with a minimum of two years tenure in a particular post to ensure they are free to complete their tasks free of illegitimate interference[25]. An authority mandated to transfer officers of a particular rank (or to a particular post) may transfer officers before the passing of two years, but only if reasons are recorded.
7.        Transfers:
Under the Police Act 1861, there is no specific provision regarding transfers. The police being under the State Government is always subject to frequent transfers on the wishes of the State Government.
Under the Model Police Act, 2006 the Power to transfer is given to different authorities depending on rank or post. Transfer is prohibited by any authority other than the one specified in law. Under the Act the government shall post officers to all positions in the ranks of Assistant/ Deputy Superintendent and above. In each case (except for the Director General of Police), the government should be guided by the recommendations of the Police Establishment Committee[26], made up of the Director General of Police and four other senior-most officers. The government must accept these recommendations or record its reasons for disagreement in writing.
The Director General decides all initial transfers of officers who are Sub-Inspectors or Inspectors to a police range as well as transfers of these officers from one range to another, after considering the recommendations of the Establishment Committee. The Range Deputy Inspector General decides inter-district transfers of Inspectors and more junior officers within a range on the recommendations of a committee made up of all the District Superintendents of Police in the range[27]. The District Superintendent of Police decides the transfer of Inspectors and more junior officers within a district on the recommendations of a committee made up of all the Additional, Deputy and Assistant Superintendents of Police in a district.
8.      Promotion :
Under the Police Act 1861, there is no specific provision for promotion.
The Draft Police Act, 2006 lays down specific provision regarding promotion which has to be evaluated by a qualifying examination and a performance evaluation[28]. The act further lays down that the union government must frame the evaluation criteria for officers of the Indian Police Service[29]. The Director General of Police shall frame the evaluation criteria for the remaining officers in the relevant state (with the approval of the state government)[30]. The Model Act also mandates the state Police Recruitment Board to set out the merit and seniority criteria for promotion for different ranks[31].
9.      Appointment
The Police Act, 1861 states that appointment of the police officers is subject to article 311 of the constitution and such rules as the State Government may from time to time make under the act[32].
According to the Model Police Act Recruitment[33] to the police organization shall continue to be at the following three levels:
a)    to the Indian Police Service through the Union Public Service Commission[34];
b)    to Deputy Superintendent of Police through the State Public Service Commission[35];
c)    and direct recruitment to non-gazetted ranks through a state-level Police Recruitment Board.
This Board created under the Model Act shall ensure that the process of recruitment is transparent, and adopts codified and scientific systems and procedures. The New act proposes the position of constable to be replaced by civil police. The direct recruitment to Group ‘C’ posts in the Civil Police, other than in the ministerial and technical cadres, after the coming into force of this Act, shall be made only to the ranks of Civil Police Officer Grade II and Sub-Inspector[36]. The age group for recruitment as stipendiary Civil Police Officer Grade II cadet shall be 18 to 23 years. The minimum educational qualification shall be 10+2 Higher Secondary or equivalent examination[37].
The act further provides that in case of armed police direct recruitment to the armed police shall be limited to Deputy Superintendent of Police or Assistant Commandant; Reserve Sub-Inspector; and Constable[38]. The minimum educational qualification for a Constable in the armed police shall be matriculation, while a reserve Sub-Inspector must be a graduate. A Constable shall be between 18-21 years of age and a reserve Sub-Inspector between 21-24 years[39].
10.  Strengthening police investigations
Under the Police Act, 1861 the preamble clearly states that “whereas it is expedient to reorganize the Police and to make it a more efficient instrument for the prevention and detection of crime[40]. The Police Investigation conducted are governed by the provision of Code of Criminal Procedure and there are no specific section in the Police Act, 1861 which provides for it.
On the other hand Model Police Act, 2006 provides that Investigation and law and order functions shall be separated (a model is proposed to ensure this happens without affecting the chain of command). Specialised crime investigation wings and departments must be equipped with adequate facilities, scientific aids, and qualified and trained human resources[41].
At the state level, a Criminal Investigation Department[42]must be created to investigate inter-state and inter-district crimes, as well as other serious crimes either notified by the state government or allocated to the Department by the Director General of Police. A Deputy Inspector General of Police shall head the Department[43]. The Department must have specialised units for investigating cyber crime, organized crime, homicide, economic offences and any other offences that require specific investigative skills (and are specifically notified by the state government).
The act further provides that a Special Crime Investigation Unit shall be created at the police station level in all urban and crime-prone rural areas[44]. A Sub-Inspector or a more senior officer shall head the Unit[45]. The Unit must investigate offences such as murder, kidnapping, rape, dacoity, robbery, dowry-related offences, serious cases of cheating, misappropriation and other economic offences that are notified by the Director General of Police or allocated by the District Superintendent of Police[46]. All other crimes shall continue to be investigated by other officers in the police station[47]. Officers in the Special Crime Investigation Unit and in the Criminal Investigation Department at the state level shall have a minimum tenure of three years (with a maximum tenure of five years)[48]. Officers posted to the Special Crime Investigation Unit cannot be given any other duty, except under exceptional circumstances and with the written permission of the Director General of Police.
The act also considers that despite the separation of investigation and law and order f       unctions, the Station House Officer shall continue to supervise all officers in the Police Station including those posted in the Special Crime Investigation Unit. In addition to the Station House Officer, an Additional Superintendent of Police at the district level must supervise these investigations as well. The Additional Superintendent shall report to the District Superintendent.
11.  Accountability for performance
The Police Act, 1861 totally fails on the grounds of any accountability of the acts of the Police. The police under this act hold no accountability to anyone.
Under the Model Police Acts the Police organization has been made more accountable to the public by incorporating certain specific provisions in this regard. The acts incorporates  that the The State Government shall in consultation with the State Police Board established under draw up a Strategic Policing Plan for a five-year period duly identifying the objectives of policing sought to be achieved during the period and setting out an action plan for their implementation[49];. The plans shall be prepared after receiving  inputs on the policing needs of the districts from the District  Superintendents of Police who, in turn, shall formulate the same in consultation with the community[50].
The State Police Board shall regularly evaluate the performance of the police organisation in each district, as well as the state police as a whole. When conducting an evaluation, the Board shall be assisted by an Inspectorate of Performance. This Inspectorate shall be headed by a retired Director General of Police and made up of serving or retired police officers, social scientists, police academics and crime statisticians. The members of the Inspectorate shall be appointed by the government from a list of candidates prepared by the State Police Board[51]
12.  Accountability for Police Misconduct
Police misconduct and the failure to effectively respond to situations are undermining public confidence in the system. These are issues whose gravity is not being addressed in any really serious way. The widespread belief that the police functions with impunity – and officers are rarely held to account for their acts of omission and commission is breaking the faith of the public in the police. Further, Sections 132 and 197 of the Code of Criminal Procedure (CrPC) prevent courts from taking cases of alleged offences in the discharge of official duty, for various categories of public servants including police officers, without the prior sanction of the government. This sanction is sparingly granted which explains the overwhelming reliance on internal disciplinary mechanisms which unfortunately do not inspire public trust and confidence. General public distrust stems from a variety of beliefs such as an innate desire for the department to protect its image; some questionable practices finding widespread acceptance within the police; inquiry officers not wishing to be seen as turncoats and inimical to the feeling of camaraderie; the feeling that disciplinary action will lower the morale of the force and blunt its edge in dealing with special situations like militancy or organised crime; and the likelihood of the person under scrutiny being personally known to inquiry officer/s.
The Police Act 1861 is silent on Police Misconduct but the Model Police Act has specific provisions devoted to it. Under the Model Police Act, 2006 The state government must set up a Police Accountability Commission[52]at the state level to inquire into extremely “serious misconduct[53]”, which is defined as: death in police custody; grievous hurt; rape or attempted rape; and illegal arrest or detention. Inquiries by the Commission shall replace internal inquiries, and its findings shall be binding on the police department and the government. The only discretion or power that the police or government shall have in such cases is to award punishment in cases where the Commission finds an officer guilty.
The police must be under a duty to forward all cases of serious misconduct to the Commission for inquiry.  Except in cases of serious misconduct, the police department shall retain the the police department shall retain the power to internally inquire and discipline officers.
The Commission shall be made up of five members that have a credible record of Integrity and commitment to human rights. Of the five members, at least one must be a woman, and not more than one should be a police officer. The members must include[54]:
a.       retired High Court judge as the Chairperson;’
b.      a retired police officer of the rank of Director General of Police from a different state cadre;
c.       a person with a minimum of ten years experience either as a judicial officer, public prosecutor, practising advocate, or a professor of law;
d.      a person of repute and standing from civil society; and
e.       a retired officer with experience in public administration from another state.
The state government must also put in place District Accountability Authorities[55]in each police district or group of districts in a police range to monitor internal inquiries into cases of police misconduct that include any wilful breach or neglect by a police officer of any law, rule, or regulation that adversely affects the rights of an individual.
To increase the accountability under the Act, The police are under a duty to send quarterly reports[56]detailing the complaints received against police officers and the action taken by the police organization (where the case involves a member of the public). If a complaint relates to a Deputy Superintendent (or more senior officer), the reports shall be sent to the Commission at the state level; for other officers, the reports must be sent to the Authority at the district level. If the Commission or Authority believes that there has been a delay dealing with a complaint, it may direct the police to expedite the inquiry. If a complainant is not satisfied with the outcome of an inquiry and believesthat the principles of natural justice have not been followed, the Commission or Authority may direct the police to institute a fresh inquiry by a different officer.
A Complainant has also been granted right under the act[57], which are
a)    to be informed of the progress of an inquiry periodically and of any conclusion and action taken in their case.
b)    to be informed of the date and place of each hearing.
c)     to attend all the hearings.
d)     to have all hearings conducted in a language intelligible to the complainant,and if that is not possible, to be provided with an interpreter upon his or her request.
13.   Police Offences :
The list of offences committed by a police officer under the Police Act, 1861 includes wilful breach or neglect of any rule or regulation or lawful order; withdrawal from duties of the office or being absent without permission or reasonable cause; engaging without authority in any employment other than police duty; cowardice; and causing any unwarrantable violence to any person in her/his custody. The penalty for these offences is fine up to three months’ pay or imprisonment up to three months or both[58].
Under the Model Police Act, 2006, Identified police misconduct is considered a criminal offence. Identified misconduct includes illegal arrest, detention, search and seizure, failure to present an arrested person before a magistrate within 24 hours, subjecting a person to torture, inhuman or unlawful violence, gross misbehaviour and making threats or promises unwarranted by law[59]. Non-registration of a First Information Report shall also be an offence punishable with three months imprisonment or fine (or both)
Conclusion
The Police Act, 1861 needs to be replaced with legislation that reflects the democratic nature of India.s polity and the changing times. The Act is weak in almost all the parameters that must govern democratic police legislation. The Act has made it easier for others to abuse and misuse the police organisation.It has been possible for people in positions of power to do so because of the following reasons:
i)        The Act gives the government, the authority to exercise superintendence over the police, without defining the word.Superintendence. or prescribing some guidelines to ensure that the use of power will be legitimate
ii)      The Act does not establish any institutional and other arrangements to insulate the police from undesirable and illegitimate outside control, pressures and influences
iii)     The Act does not recognise the responsibility of the government to establish an efficient and effective police force.
iv)     The Act does not make it necessary to outline objectives and performance standards, nor does it set up independent mechanisms to monitor and inspect police performance.
v)      The Act is antiquated in its charter of duties, which is narrow and limited.
vi)    The Act does not mandate the police to function as a professional and serviceoriented organization
vii)   The Act is not in consonance with the requirements of democratic policing. These requirements insist on the existence of a police force that:
(a) is subject to the rule of law, rather than the whims of a powerful leader or party;
b) can intervene in the life of citizens only under limited and controlled circumstances; and
(c) is publicly accountable.
Criticism of  the Model Police Act, 2006:
1.      The first concerned expressed is that some of the words and phrases used in the Model Act have been defined very broadly in Chapter I of the Act. For instance, words and phrases like terrorist activity, militant activities, insurgency and organized crime have been used throughout the Model Act with concomitant police duties as well as powers of the state to declare areas as Special Security Zones. The definition of these terms is not sufficiently precise. Instead, definitions are inclusive- the terms are defined to include activities. It means that many other activities that are not specified can fall within the terms of the definition. This has the potential to impact heavily on the fundamental rights of the community, and broaden the application of the Act well beyond what was anticipated by the Committee.
2.       Secondly, grave reservations are expressed regarding the inclusion of Section 22 in Chapter II of the Model Act. Section 22 empowers the Superintendent of Police to appoint any able-bodied and willing person he considers fit to be a Special Police Officer to assist the Police Service. A Special Police Officer appointed under Section 22 would have the same powers and immunities as ordinary police officers, but would not have the opportunity to undertake the comprehensive training a regular officer is required to undergo, in subjects as diverse as the use of fire arms, the principles of law relating to use of force and the legal rights of the public. Experience in Punjab,If more police officers are required in a given situation, proper recruitment and appointment procedures must be followed to induct new officers. An effective police service is a professional, trained policeservice. This is a minimum standard that must not be breached.
3.      Thirdly, the concern expressed is regarding the police presence in rural India which continues to be minimal. The rural policing system advocated by the Committee in Chapter VII is based on assistance from local villagers who are appointed as Village Guards and Village Defense Parties. Their functions broadly include: (a) preventive patrolling; (b) securing and preserving scenes of crime; (c) remaining alert and sensitive to any information about any suspicious activity. such information to the police; (d) making arrests and handing arrested people to the police without delay. It has been observed that these provisions have vast scope for abuse. Questions like, “who are suspicious persons?”, and “what is suspicious activity?” are bound to arise. Authorizing Village Guards to arrest and hand over a suspect to police is also an issue. Concern has been expressed regarding the absence of any provision requiring the Village Guards to hand over the suspect within twenty-four hours of arrest, which is the general standard followed in the Cr.P.C. It might result in a concentration of power in the hands of the dominant groups within villages that might be steeped in gender, caste or religious bias. The scope for abuse is vast; especially given the fact that most villagers would not be aware of the ambit of powers of the Village Guard and Defense Party or of their rights vis-à-vis these power structures within the village. Apart from the grave dangers of abuse of power, lack of appropriate skills, experience and training would also mean inefficient, ineffective and unresponsive policing in rural areas. Doubts have been raised about the skills of a villager while preserving and securing crime scenes or in preventive patrolling. It has also been observed that there is no excuse for the failure to provide regular police cover to villages where the majority of Indian population resides.
4.      The Model Police Act seeks to cover the entire field of police administration, much of which cannot and need not be incorporated in a statute by Parliament. There are too many details of administration. Some of the sections of this nature which are illustrative of this are amenities in police stations (Section 12(5)), non-statutory activities such as technical and support services (Section 17), state police academies (Section 18),organization of research (Section 19 )qualification for recruitment (Section 25), service conditions (Section 26) ),financial management ( Section56).
Though the Model Police Act, 2006 is not free from criticisms but it is a better substitute to the old and outdated Police Act, 1861



[1] Article 246 of the Indian Constitution.
[2] Police Organization in India, Report of the Commonwealth for Human Rights Initiative, p. 10.
Available at http://www.humanrightsinitiative.org/publications/police/police_organisations.pdf
[3] Police Act of 1861, section 3.
[4] Section 4 of the Police Act of 1861.
[5] This is handled by the Central Bureau of Investigation (CBI), also under the Ministry of Home Affairs. They are governed by the Delhi Special Police Establishment Act of 1946. See Police Organization report, at p. 53
[6] Report of the Roundtable Conference on Police Reforms (26-27 June, 2003, CHRI) p. 3, available at
http://www.humanrightsinitiative.org/publications/police/rtc_report_trivandrum.pdf. See also, S. P. Singh Makkar and Abdul Hamid, Police Act 1861: A Critique, 4 Cent. Ind. L. Q. 209 (1991).
[7] “It shall be the duty of every police-officer promptly, to obey and execute all orders and warrants lawfully issued to him by any competent authority; to collect and communicate intelligence affecting the public peace; to prevent the commission of offences and public nuisances; to detect and bring offences to justice and to apprehend all persons whom he is legally authorised to apprehend, and forwhose apprehension sufficient ground exists; and it shall be lawful for every police-officer, for any of the purposes mentioned in this section, without a warrant to enter and inspect, any drinking-shop, gaming-house or other place of resort of loose and disorderly characters.”
[8] Section 29 of  the Police Act 1861
[9] Section 19(c) of the Delhi Police Act of 1978.
[10] section 19(h) of the Delhi Police Act of 1978.
[11]Prakash Singh and Ors v Union of India and Ors1 ;(2006) 8 SCC 1
[12] Preamble, Police Act 1861.
[13] Preamble. Model Police Act, 2006.
[14] Section 3, Police Act, 1861
[15] Section 4, Police Act, 1861
[16] Section 39, Model Police Act, 2006.
[17] Section 39(2), Model Police Act, 2006.
[18] Section 51, Model Police Act,2006.
[19] Section 51(3), Model Police Act,2006.
[20] Section 41, Model Police Act,2006.
[21] Section 42, Model Police Act, 2006.
[22] Section 48, Model Police Act,2006.
[23] Section 6, Model Police Act, 2006.
[24] Section 7, Police Act 1861.
[25] Section 13, Model Police Act,2006.
[26] Section 54(4) of the Draft Police Act, 2006.
[27] Section 53(5) of the Draft Police Act, 2006.
[28] Section 26(2) of the Draft Police Act, 2006.
[29] Section 54(Proviso) of the Model Police Act,2006.
[30] Section 54 of the Model Police Act,2006
[31] Section 54 of the Model Police Act,2006.
[32] Section 7 of the Police Act, 1861.
[33] Section 4 of the Model Police Act, 2006.
[34] Section 4(3) of the Model Police Act, 2006
[35] Section 4(3) of the Model Police Act, 2006
[36] Section 24(2) of the Model Police Act,2006.
[37] Section 25(1) of the Model Police Act,2006.
[38] Section 35(1) of the Model Police Act, 2006.
[39] Section 35(2) of the Model Police Act,2006.
[40] Preamble, Police Act 1861.
[41]  Section 99(b) of the Model Police Act, 2006.
[42] Section 16 of the Model Police Act, 2006.
[43] Section 16(2) of the Model Police Act 2006.
[44] Section 122 of Model Police Act, 2006.
[45] Section 122 of Model Police Act, 2006.
[46] Section 125(1) of Model Police Act, 2006.
[47] Section 125(2)of Model Police Act, 2006.
[48] Section 124of Model Police Act, 2006.
[49] Section 40 (1)(a) of Model Police Act, 2006
[50] Section 40(2) of Model Police Act 2006.
[51] Section 181 of Model Police Act, 2006.
[52] Section 159 of Model Police Act, 2006.
[53] Section 167 of Model Police Act, 2006.
[54] Section 160 of Model Police Act, 2006.
[55] Section 173 of Model Police Act, 2006.
[56] Section 167(3) Model Police Act, 2006.
[57] Section 177 of the Model Police Act 2006
[58] Section 29 of the Police Act, 1861.
[59] Section 199 and Section 200 of Model Police Act, 2006.
June 16

Impleadment of Necessary Party ….The law

Order 1 Rule 1 the CPC lays down who can be joined as plaintiff and Order 1 rule 3 lays down who can be Joined as Defendants. 
Order 1 Rule 1 : The rule states that all person can be joined in a suit as plaintiff where right to relief in respect of or arising out of the same transaction is said to exist in this person whether jointly severally or in the alternative and if a suit is instituted a conman question of fact or law would arise. Orider 1 Rule 3 gives the same provision with regards to Defendants . In a civil suit the following person can be joined as Plaintiff or Defendants :
a) Parties allowed by Order 1 Rule 1 or Order 1 Rule 3 in case of defendants 
b) Necessary Parties
c) Proper Parties 
Misjoinder: A misjoinder is a situation where parties are joined who are neither parties allowed by Order 1 Rule 1 Or Order 1 Rule 3 nor Necessary or Proper Parties.
Non Joinder : A Non Joinder is a situation where a party who is a necessary party is not joined . It is often taken as a preliminary objection which affects the maintainability of the suit
Order I Rule 10 of the CPC reads as under:
10. Suit in name of wrong plaintiff.— (1) Where a suit has been instituted in the name of the wrong person as plaintiff or where it is doubtful whether it has been instituted in the name of the right plaintiff, the Court may at any stage of the suit, if satisfied that the suit has been instituted through a bona fide mistake, and that it is necessary for the determination of the real matter in dispute so to do, order any other person to be substituted or added as plaintiff upon such terms as the Court thinks just.
(2) Court may strike out or add parties.—The Court may at any stage of the proceedings, either upon or without the application of either party, and on such terms as may appear to the Court to be just, order that the name of any party improperly joined, whether as plaintiff or defendant, be struck out, and that the name of any person who ought to have been joined, whether as plaintiff or defendant, or whose presence before the Court may be necessary in order to enable the Court effectually and completely to adjudicate upon and settle all the questions involved in the suit, be added.
(3) No person shall be added as a plaintiff suing without a next friend or as the next friend of a plaintiff under any disability without his consent.
(4) Where defendant added, plaint to be amended.—Where a defendant is added, the plaint shall, unless the Court otherwise directs, be amended in such manner as may be necessary, and amended copies of the summons and of the plaint shall be served on the new defendant and, if the Court thinks fit, on the original defendant.
(5) Subject to the provisions of the Indian Limitation Act, 1877 (15 of 1877), Section 22, the proceedings as against any person added as defendant shall be deemed to have begun only on the service of the summons.
Necessary Party and Proper Party
A necessary party is one without whom no order can be made effectively. A proper party is one in whose absence an effective order can be made but whose presence is necessary for a complete and final decision on the question involved in the proceeding. The addition of parties is generally not a question of initial jurisdiction of the court but of a judicial discretion which has to be exercised in view of all the facts and circumstances of a particular case.
A necessary party is a person who ought to have joined as a party and in whose absence no effective decree could be passed at all by the court. If a necessary party is not impleaded, the suit itself is liable to be dismissed. A proper party is a party who, though not a necessary party, is a person whose presence would enable the court to completely, effectively and adequately adjudicate upon all matters in dispute in the suit, though he need not be a person in favour of or against whom the decree is to be made. If a person is not found to be a proper or necessary party, the court has no jurisdiction to implead him, against the wishes of the plaintiff.
Principles governing disposal of an application for impleadment:
The broad principles are:
1.      The court can, at any stage of the proceedings, either on an application made by the parties or otherwise, direct impleadment of any person as party, who ought to have joined as plaintiff or defendant or whose presence before the court is necessary for effective and complete adjudication of the issues involved in the suit.
2.      A necessary party is the person who ought to be joined as party to the suit and in whose absence an effective decree cannot be passed by the court.
3.      A proper party is a person whose presence would enable the court to completely, effectively and properly adjudicate upon all matters and issues, though he may not be a person in favour of or against whom a decree is to be made.
4.      If a person is not found to be a proper or necessary party, the does not have the jurisdiction to order his impleadment against the wishes of the plaintiff.
5.      In a suit for specific performance, the court can order impleadment of a purchaser whose conduct is above board and who files application for being joined as party within time of his acquiring knowledge about the pending litigation. Vidur Impex and Traders Pvt. Ltd. V. Tosh Apartments Pvt. Ltd., (2012) 8 SCC 384.
The author is a pracisting lawyer and can be contacted at lawyer.soniasaini@gmail.com

May 20

Steps to Incorporate a company in India

Here are 10 steps for incorporating a new company in India for aspiring entrepreneurs. 
1. Apply for DIN ( Director Identification Number)
Firstly you need to apply for DIN no. of Persons, who are supposed to be appointed as first Directors of the company.
2. Apply for DSC ( Digital Signature Certificate)
Simultaneously you can apply for DSC in the name of any one of the proposed Directors of the company.
3. Preparation of FORM 1A
After application for DIN and DSC, next step is preparation of FORM 1A for name approval. For that 5 names are required. You also need to fix the main Object of the company after that you can draft the same main object as per law.
4. Application to ROC for Name Availability
After drafting main Object and fixation of name next step is to apply for name availability to ROC portal by E Filling. After Filing ROC will Check the Name Availability and give his reply accordingly.
5. Drafting of Memorandum of Association and Articles of Association of the company
After name approval from ROC next Step is drafting of Memorandum and Articles of Association of the company.
6. Payment of Stamp Duty on Memorandum and articles of association of the company
After preparation of all documents you need to pay applicable Stamp Duty on all documents i.e.  Memorandum, Articles of association, Letter of Authority and first page of Form 1.
7. Filling of forms to ROC portal
After Drafting of Memorandum and Articles of the company you are required to file
a.      Form 1 – For application for  Incorporation of the company
b.      Form 18- For notice of situation of  Registered office of the company
c.       Form 32- For providing information about the Directors of the company
At this stage DIN of all Directors must be approved and these forms are uploaded from the portal of Registered User Only
8. Payment  of ROC filling fees
After filling of Forms Payment challan will be generated you need to pay the same for approval of forms.
9. Verification of documents and forms by ROC office
After Payment of all duties ROC office verifies the documents and forms, After verification, ROC may suggest some changes in documents. If you getting it done through Company Secretary then you need to issue letter of authority in their name by promoters of the proposed company.
10. Certificate of Incorporation
After verification, when registrar of Companies are satisfied then it will issue Certificate of incorporation to registered office Address of the company by Speed post.

The author is a pracisting lawyer and can be contacted at lawyer.soniasaini@gmail.com
May 19

EXEMPTION FROM FILING ORIGINAL DOCUMENTS IN COURT


The law regarding the mandatory principle of filing original documents and exemptions in filing the same can be traced by a combined reading of the provision of the Civil Procedure Code, 1908 and Indian Evidence Act 1872. Order 7 Rule 14 of The Code of Civil Procedure lays down that “where a plaintiff sues upon a document or relies upon a document in his possession or power in support of his claim, he shall enter such documents in a list and present the same at the stage of filing and he would at the same time deliver the document and a copy thereof”[1]. The order further goes on to state that if the document so needed is not in the possession of the plaintiff he would state in whose possession it is[2]and a document which ought to have been produced before the court and if not produced cannot be received in evidence without the leave of the court[3].

Chapter V of the Evidence Act deals with documentary evidence. Section 61thereof lays down that the contents of documents may be proved either by primary or by secondary evidence[4]. As per Section62of the Evidence Act, primary evidence means the document itself produced for the inspection of the Court[5]. Section 63 of the Indian Evidence Act, 1872 states that secondary evidence means and includes 1) Certified copies given under provisions hereinafter contained 2) copies made from original by mechanical processes which in themselves ensure accuracy 3) copies made from or compared with original 4) counterparts of documents against parties who did not execute them and 5) oral accounts of documents given by person who saw it[6]. Section 64lays down that documents must be proved by primary evidence except in the cases mentioned in the following Sections[7]. To put the matter briefly, the general rule is that secondary evidence is not admissible until the non-production of primary evidence is satisfactorily proved. But in cases where the original document is not available or cannot be produced before the court then the parties must lead secondary evidence in terms of Section 65 of the Indian Evidence Act[8]. Section 65 of the Indian Evidence Act gives a list of situations where secondary evidence as to the existence, conditions and contents of a document can be given. The list mentions the cases such as where the original is in possession of person against whom it is to be proved, when the original is out of reach of the court, when the person has failed to produce it even after a notice of Section 66, when the document has been admitted in writing by person against whom it is supposed to be proved , when the document is lost or destroyed , when the document is from its nature not easily movable, when the document is a public document , when the document is such of which certified copy is permitted to be filed and when the originals are in numerous accounts [9].

It would be pertinent here to cite the case of Aktiebolaget Volvo and Ors. v. Vs.
R. Venkatachalam and Anr;
160(2009)DLT100 where the question for consideration was whether it is permissible in law to permit a party to a civil suit to file only photocopy of the document and exempt such party from placing the original document on the file of the court and merely to give inspection thereof to the opposite party at the time of admission/denial of documents and at the time of tendering the document into evidence and to put the Exhibit mark again on photocopy on the file of the court.
The Hon’ble judge remarked that sometimes the documents produced before the court may be title documents to the immovable properties of the parties or of financial investments of the parties or as to educational qualifications/experience of parties and which may be irreplaceable qua the parties and loss/damages whereto may depreciate the value of the property/financial investments of the parties[10]. In such cases where the documents are not doubtful the court can allow the parties to file the photo copies and present the original document at the stage of admission denial of documents[11].

Reference is invited to the case of Promila and Ors. v. Hazi Gulam Rasool; 2012IXAD(Delhi)359, wherein the court held
“I am, therefore, of the view that if the provisions of the codified law so permit, it would be expedient to, where the court finds that the original document is such, the loss or damage whereto could cause irreparable loss or inconvenience to a litigant, to allow such original to remain in the safety of its owner/possessor and to allow filing of photocopy thereof only, with a condition on the party to produce the original for inspection as and when required[12].”

Summing up the entire issue a party can be exempted from filing the original documents as required in the case of a plaintiff under Order 7 Rule 14 if he satisfies the court as to his inability to produce the original document and that his case falls within Section 65 of the Evidence Act and the court exercising the discretion in this regard in the light of principles of law and the cases already decided allows his application.

The author is a practicing lawyer at the courts of Delhi and can be contacted at lawyer.soniasaini@gmail.com 


[1] Order 7 Rule 14(1), Civil Procedure Code, 1908.
[2] Order 7 Rules 14(2), Civil Procedure Code, 1908.
[3] Order 7 Rule 14 (3), Civil Procedure Code, 1908.
[4] Section 61, Indian Evidence Act, 1872.
[5] Section 62, Indian Evidence Act, 1872.
[6] Section 63, Indian Evidence Act, 1872.
[7] Section 64, Indian Evidence Act, 1872.
[8]  Punjab and Sind Bank v. C.S Company and Ors; (2012)2SCC743 (Para 10)
[9] Section 65, Indian Evidence Act, 1872.
[10] Aktiebolaget  Volvo and Ors. v. Vs.R. Venkatachalam and Anr; 160(2009)DLT100 (Para 7).
[11] Aktiebolaget  Volvo and Ors. v. Vs.R. Venkatachalam and Anr; 160(2009)DLT100 (Para 29).
[12] Promila and Ors. v. Hazi Gulam Rasool; 2012IXAD(Delhi)359 (Para 5 and Para 6).
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